Understanding Chiropractic Billing: Simplifying the Process for Your Practice

Bonnie Flom • December 31, 2024

The chiropractic industry in the United States is thriving, with over 70,000 licensed chiropractors serving millions of patients annually. However, alongside this growth, chiropractic practices face a significant challenge: navigating the complexities of billing and insurance claims.


Did you know that up to 30% of claims in healthcare billing face rejections or delays due to errors? Chiropractic billing, with its unique codes and compliance requirements, can be particularly tricky without the right expertise and tools.


In this blog, we will break down the essentials of chiropractic billing, discuss common challenges, and offer tips to streamline the process for your practice. By partnering with a specialized billing service like Billing Buddies, chiropractors can focus more on patient care while ensuring timely and accurate reimbursements.


Key Elements of Chiropractic Billing


Chiropractic billing involves much more than just submitting claims. Here are the critical aspects that define the process:

  • ICD-10 and CPT Coding

Accurate coding is essential to ensure proper reimbursement. Chiropractors use specific codes such as:

  • ICD-10 Codes: To identify diagnoses (e.g., M99.01 for segmental and somatic dysfunction).
  • CPT Codes: To represent procedures (e.g., 98940-98942 for chiropractic manipulative treatment).



  • Compliance with Payer Policies

Insurance carriers have varying requirements, including pre-authorization and documentation standards. Staying updated on these rules is crucial.

  • Claims Submission and Follow-up

Proper claims submission involves verifying patient information, coding accuracy, and timely follow-ups for denied or delayed claims.

  • Denial Management

Identifying the root cause of claim denials and implementing corrective actions can significantly improve your practice’s cash flow.

Challenge Impact
Inaccurate Coding Leads to claim denials or underpayments.
Non-compliance with Documentation Delays reimbursements and increases audit risks.
Frequent Policy Changes by Insurers Makes it hard to stay updated, causing submission errors.
Lack of Expertise or Resources Results in slower claim processing and higher rejection rates.

How to Streamline Chiropractic Billing


Here are actionable steps to make your billing process more efficient:

  • Invest in Training

Regularly train your team on the latest coding and insurance policies.

  • Leverage Technology

Use chiropractic billing software to automate repetitive tasks and ensure accuracy.

  • Outsource to Experts

Partnering with a professional billing service like Billing Buddies can save time, reduce errors, and maximize reimbursements.

  • Monitor KPIs

Keep track of key performance indicators (KPIs) like first-pass claim approval rates and days in accounts receivable to measure success.


Why Choose Billing Buddies for Your Chiropractic Billing Needs?


At Billing Buddies, we specialize in chiropractic billing services, offering:

  • Comprehensive Support

From coding to claims follow-up.

  • Customized Solutions

Tailored strategies to meet your practice’s unique needs.

  •  Transparent Reporting

Detailed insights into your billing performance.

  • Local Expertise

If you’re looking for chiropractic billing services in Minnesota, our team understands the specific regional insurance policies and regulations.


Simplifying Your Chiropractic Billing with Billing Buddies


Chiropractic billing doesn’t have to be a pain point for your practice. By addressing common challenges and leveraging expert solutions, you can ensure smoother operations and better financial outcomes. At Billing Buddies, we’re committed to simplifying chiropractic billing so that you can focus on what you do best—providing exceptional patient care.


Ready to take your billing process to the next level? Contact us today and discover how we can help your practice thrive. For more insights and updates, check out our dedicated page on Chiropractic Billing in Minnesota.

Billing Nightmares with ARHMS in Minnesota? Here’s the Real Fix Nobody Talks About

By Bonnie Flom • April 21, 2025
Fact: ARHMS providers across Minnesota – especially in Minneapolis – are spending more hours than ever on billing, and it’s affecting client care. Between compliance rules, rejected claims, and slow payments, many teams are overwhelmed. But what if ARHMS billing didn’t have to be a full-time job? Table of Contents: ● The Real Problem with ARHMS Billing Today ● What Makes ARHMS Billing in Minneapolis Especially Challenging ● How Outsourcing Isn’t Just Easier — It’s Smarter ● What Billing Buddies Does Differently ● Quick Comparison: DIY Billing vs. Partnering with Billing Buddies ● Final Word + How to Connect The Real Problem with ARHMS Billing Today Let’s be real: ARHMS billing is no longer just about submitting claims. It’s about understanding state-specific codes, documenting every move correctly, and constantly adjusting to DHS updates. If you're still relying on manual methods or a stretched-thin team, the odds of losing revenue go up fast. What Makes ARHMS Billing in Minneapolis Especially Challenging? Minneapolis is fast-paced, and so is the demand for mental health and habilitation support. But here’s the kicker — more clients mean more billing. More billing means more room for error. If even one code is off or a note is missing, your claim can get stuck for weeks. Providers here aren’t just looking for help — they need speed, accuracy, and someone who actually gets local systems. How Outsourcing Isn’t Just Easier — It’s Smarter? Outsourcing ARHMS billing isn’t just about handing off tasks. It’s about: ● Reclaiming Time: So your team can focus on what they’re best at — client care. ● Reducing Stress: Say goodbye to rejections, late filings, and compliance fears. ● Improving Cash Flow: Claims are submitted right, the first time. What Does Billing Buddies Do Differently? We’re not a generic billing company. We’re local experts who specialize in Minnesota Medicaid systems — especially ARHMS. With Billing Buddies, you get: ● A team trained in Minnesota-specific ARHMS codes and DHS guidelines ● Fast turnaround on claims and re-submissions ● Clean reporting so you always know where your money’s at ● Support that’s personal — we work with your staff, not around them We work with providers throughout Minneapolis and beyond — helping small teams grow by giving them their time and cash flow back. Quick Comparison: DIY Billing vs. Billing Buddies

Is Your Mental Health Practice Losing Money? Here’s How Credentialing Services Can!

By Bonnie Flom • April 21, 2025
Over 40% of mental health professionals in private practice report delays or denials in insurance reimbursements due to credentialing issues. Without proper credentialing, therapists and counselors risk being excluded from insurance networks—directly impacting patient access and practice revenue. That's where credentialing services for mental health come in. For providers in Minnesota and beyond, working with a dedicated billing partner like Billing Buddies can make the difference between reimbursement success and financial stress. Table of Contents: What This Blog Will Cover What Is Credentialing in Mental Health? Why Is Credentialing So Important? Common Challenges in the Credentialing Process How Billing Buddies Simplifies Credentialing for Mental Health Providers Benefits of Outsourcing Credentialing Services Credentialing vs. Re-Credentialing: Know the Difference The Minnesota Advantage: Why Local Expertise Matters Conclusion + CTA What is Credentialing in Mental Health? Credentialing is the process of verifying a provider’s qualifications—including licenses, education, training, and work history—to ensure they meet the standards of insurance networks. It’s mandatory if you want to be reimbursed by insurers like Blue Cross, Medica, UCare, or UnitedHealthcare. Why is Credentialing So Important? Without proper credentialing: ● You cannot accept insurance. ● Your claims may be rejected. ● You miss out on a major client base. And here’s the kicker—credentialing takes time (30-120 days) and must be accurate to avoid denial. Common Challenges in the Credentialing Process Challenge: Incomplete Applications Missed Deadlines Lack of Follow-Up Misunderstanding Payer Requirements Confusion Between Credentialing & Contracting Impact: Delays or denial in approval Need to restart the process Long waiting periods without updates Leads to rework and frustration Payment delays or lost payer relationships How Billing Buddies Simplifies Credentialing for Mental Health Providers? Billing Buddies offers personalized credentialing services tailored for mental health practices. Our team: ● Prepares and reviews all documents. ● Submits applications to insurance networks. ● Tracks application status with regular updates. ● Handles payer communication. ● Maintains re-credentialing timelines. You focus on patients. We focus on paperwork. Benefits of Outsourcing Credentialing Services When you work with credentialing pros like Billing Buddies, you: ● Speed up approvals ● Reduce errors and rejections ● Improve insurance payouts ● Save administrative time ● Avoid burnout from non-clinical tasks It's a smart move for solo providers and group practices alike. Credentialing vs. Re-Credentialing: Know the Difference Credentialing is the first-time process of getting approved by an insurance network. Re-credentialing happens every 2-3 years to verify that your information is still accurate. Both are necessary—and both are time-sensitive. The Minnesota Advantage: Why Local Expertise Matters? When you choose Billing Buddies, you're not just getting generic credentialing services. You’re partnering with a team that understands mental health billing in Minnesota , including local payer systems, Medicaid requirements, and state-specific nuances. We’ve helped therapists across Minnesota get credentialed quickly and keep their payments flowing. Don’t Let Credentialing Hold You Back Whether you're launching your private practice or expanding your network, proper credentialing is essential. And with so many moving parts, it’s easy to get overwhelmed. That’s where Billing Buddies steps in—to take credentialing off your plate and help you focus on what really matters: patient care. Let Billing Buddies handle the paperwork so you can focus on healing. Also, learn more about our expert solutions for mental health billing in Minnesota today!

Why Mental Health Billing Is a Nightmare—and How to End It for Good?

By Bonnie Flom • April 18, 2025
Fact: Nearly 60% of mental health providers say that insurance billing and credentialing slow down their ability to focus on patient care. Between changing payer rules, claim rejections, and the exhausting credentialing process, providers often find themselves spending more time on admin work than therapy sessions. That’s where specialized mental health billing and credentialing services come in—and Billing Buddies is leading the charge. Table of Contents Why Mental Health Billing Is So Complex What Credentialing Means (and Why It’s a Game-Changer) Benefits of Outsourcing to Billing Buddies Mental Health Billing vs. Medical Billing: What’s Different? Our Process: How Billing Buddies Simplifies It All Summary Table: What You Get with Billing Buddies Final Thoughts + How to Get Started Why is Mental Health Billing So Complex? Unlike general medical billing, mental health services involve unique codes, session limits, and pre-authorizations. Even small errors in time-based coding or failing to include proper documentation can lead to claim denials. Key challenges include: ● Frequent insurance changes ● Limited sessions per year ● Confusing modifiers and CPT codes ● Authorization requirements ● Varied payer-specific rules What Credentialing Means (and why it’s a Game-Changer)? Credentialing is the process of verifying a provider’s qualifications with insurance companies so they can join a payer network. It involves paperwork, follow-ups, and long wait times—anywhere from 60 to 180 days. If you’re not credentialed, you can’t bill insurance. And if you’re improperly credentialed, delays and rejections will keep stacking up. Benefits of Outsourcing to Billing Buddies When you hand off your billing and credentialing tasks to Billing Buddies, you save hours weekly—and potentially thousands of dollars monthly. Perks include: ● Fewer claim denials ● Faster reimbursement ● Error-free submissions ● Up-to-date compliance ● Full credentialing support ● More time for patient care Mental Health Billing vs. Medical Billing: What’s Different?